Accounts Payable-Accounting Assistant

Office location: Berkeley, CA

We are collecting applications and will resume our process once Shelter-in-Place directives have been lifted.

Stillwater Sciences is seeking a highly motivated individual to handle Account Payables and assist with various accounting activities for our Corporate office based in Berkeley. Applicants should be available to work at least 30-32 hours per week and at times may require additional hours. The schedule offers some flexibility however the candidate must be available to work some hours on Tuesday through Friday of each week. This position requires an individual who learns quickly, is dependable, and has completed coursework in accounting or has at least 2 years of accounts payable experience. Our company has been growing, and this position has the potential to turn into a full-time (40 hours per week) in the future.

Duties include, but are not limited to:

  • Review incoming vendor invoices and obtain approvals
  • Code invoices with correct general ledger account number
  • Enter and post invoices into Deltek accounting software system
  • Reconcile and enter in accounts payable the monthly corporate credit card bill
  • Investigate and resolve discrepancies/problems with accounts payable invoices
  • Review and correct employee-inputted expense reports in Deltek system
  • Obtain vendor 1099 information and annually process and mail out vendor 1099s
  • Scan billing backup documents such as expense reports and receipts
  • Post cash receipts and update accounts receivable collections log
  • Collect weekly timesheets, review, and note corrections. Resolve timesheet issues
  • Enter timesheet corrections into the Deltek timesheet system
  • Provide back-up for front desk
  • Assist with various other accounting or office duties as assigned

Desired Skills and Attributes:

  • Experience in an office setting
  • Highly developed organizational skills and attention to detail is a must
  • High energy and contagious enthusiasm
  • Ability to follow directions and work independently
  • Willingness to be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
  • Computer skills with word processing and Excel spreadsheet software
  • Good interpersonal communication skills
  • Flexibility and willingness to do whatever needs doing
  • Desire to learn about accounting
  • Some coursework completed toward a college degree is a plus

We are collecting applications and will resume our process once Shelter-in-Place directives have been lifted.

Download a PDF of this announcement.

Compensation and Application Details:
  • This is a 32-hour per week position, with benefit package applied after 3 months
  • Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care
  • Pay range is $24–$27/hour, depending on education and experience
  • Please send cover letter (including your requested salary range) and resume (preferably in PDF) to: resume@stillwatersci.com
  • Please indicate “Berkeley A/P – Accounting Assistant” in the subject line
  • Electronic submissions only
  • We are collecting applications and will resume our process once Shelter-in-Place directives have been lifted.

Learn more about Stillwater Sciences.